Special Circumstance and Budget Adjustments

• Married student’s or parents have a loss or reduction of their combined income. If one of them has a loss of income but the other gets a raise, it may not be an overall loss of income.
• Do not submit if parent’s combined 2025 income will be more than their 2023 income.
• You/your spouse or your parent(s) experienced a loss or significant (greater than 20%) reduction of income for 10 or more consecutive weeks that limits the ability to contribute toward educational expenses; and/or
• You/your spouse or your parent(s) had a reduction (greater than 20%) of or will no longer receive benefits (e.g., child support, social security benefits, spousal support, etc.) thereby reducing overall income.
• Retirement
• Voluntary or involuntary job loss/change (i.e., termination, company closed, laid off, quit job, changed careers)
• Parent no longer receives child support or social security benefits for child that is 18 (Note: child support received still gets reported but it goes in the parent assets instead of untaxed income).
• Alimony ended due to remarriage or end of legal obligation
• Unemployment or disability payments ended

A significant reduction of income means something different to everyone and not all adjustments warrant submitting a Special Circumstance Form. As a general rule, the change should be greater than 20% of your previous income or benefits. Some examples are shown below to provide an idea of what type of change might result in a change in financial aid eligibility. Please keep in mind that there are additional FAFSA items that are used in the overall calculation including family size, untaxed income, assets, etc. If you are unsure of whether you should submit a Special Circumstance Form, please contact One Stop for assistance.

• You/your spouse or your parent's divorced, became separated with the intent to divorce
• If separation or divorce occurred before the FAFSA was processed and joint income was used, let us know, and we will put the student in Verification to separate the income.

• If death occurred before the FAFSA was processed and joint income was used, let us know, and we’ll put the student in Verification to separate the income. 

For 2025-2026, this refers to unusual debt or expenses paid in 2024.

Examples (but not an all-inclusive list):

• High Out-of-Pocket Medical, Dental, and Nursing Home Expenses paid by the student and family in 2024
  • Expenses may be incurred from previous years, if they were paid in 2024.
  • They must be in excess of 5% of the family's total 2023 adjusted gross income or have a minimum amount of $3,000 for a dependent student.
  • Before you begin the special circumstance form for this category, have the following prepared.
  • Documentation is required and must be attached to the special circumstance form. Before you begin the form for this category, have the following documents prepared and ready to upload:
    • If deductions were itemized, attach a copy of your 2024 Schedule A.
    • If deductions were not itemized, select one of the two options below, and attach:
      • Documentation from online medical chart showing amount paid in 2024 (Note: EOB forms are not acceptable); or
      • A spreadsheet with the list of expenses paid out-of-pocket in 2024 using the format shown below

• 2025 incurred medical, dental, or nursing home expenses (may be included for a graduating senior or in the case of an isolated medical/dental issue)
• 2025 Additional family member(s) in college
• 2025 Elementary/secondary private tuition
• 2025 Dual Housing Expenses necessitated by economic conditions
• Unreimbursed Funeral Expenses could be in 2023, 2024 or 2025.
• Required payments for debt accumulated due to financial hardship, including:
  • extended unemployment
  • failed business
  • second mortgage taken out to pay essential living costs
  • credit cards used for essential living costs
  • legal fees for divorce or adoption
• Damage to primary residence caused by a natural disaster

The following are NOT included in the unusual debt or expense category: 

• bankruptcy that results in debt being written off
• vacations
• weddings
• discretionary home renovations
• auto loans/insurance/repairs
• self-employment expenses

For 2025-2026, this refers to one-time income received in 2023 that will not be available in 2025.

• Consideration will not be given for one-time income that is a result of an inheritance, job bonus, overtime earnings, gambling winnings, insurance settlements, etc.

Types of one-time income received for the purpose of this category may include:

• Bankruptcy, foreclosure, forfeiture, or involuntary liquidation
• IRA/Pension Distribution
• Back payments for Social Security Benefits
• Severance Pay
• Roth IRA

Changes or adjustments that impact the student’s or their family’s ability to pay for college, not listed elsewhere on this form. 

• To fill out this form the student must claim their Bison Login.
• You are responsible for any balances owed to NDSU while your special circumstance request is under review.
• Submitting the Special Circumstance Form does not guarantee that you will be awarded additional financial aid.
• All sections of the Special Circumstance Form must be complete, and all required documents must be received before it will be reviewed. Failure to complete the form or provide supporting documentation may result in an automatic denial of your request.
• If your financial situation warrants a change in your aid offer, it may consist of the addition or increase to federal grants or loans, or changing part of your Direct Loan from unsubsidized to subsidized, thereby reducing the amount of interest that accrues. State funding, Federal Work-Study, and Scholarships will not be awarded.
• If your financial aid offer changes due to special circumstances, you must go through the Verification process (if you have not already done so) before the Special Circumstance Form can be reviewed. If you are selected for Verification, you will be notified through email regarding how to complete that process.
• The process of Verification and the review of your Special Circumstance Form may take several weeks to complete.
• To protect student privacy, all requests, communications and results are distributed only through your NDSU email account. A FERPA release must be on file if you wish to have financial aid information released to your parent(s), spouse, or anyone else.
• If you are a student currently enrolled at NDSU and have immediate financial concerns related to your loss of income, inability to pay for rent, food, or childcare, please inquire about possible limited emergency funding and/or additional student loan options by contacting One Stop. For resources that may assist you with basic needs, visit the Dean of Students Basic Needs and Resources page.

If you have questions regarding the completion of the Special Circumstance Form or about the Verification process, please contact One Stop for assistance.

A student's "budget", is an estimate of the total educational expenses such as tuition and fees, books and supplies, and housing and food. The budget also includes a transportation and miscellaneous expense allowance.

Please Note: Students who are enrolled less than half-time (less than 6 credits for undergraduate students or less than 5 credits for graduate or professional students) are not able to include housing/food and miscellaneous expenses in their budget.

A budget adjustment may be requested if additional financial aid is needed to pay for educationally-related expenses during a period of enrollment. Only certain expenses can be considered for a budget adjustment. The expandable sections below outline specific criteria, annual maximums, and required documentation for each category. Only one budget adjustment request per semester is permitted.

A student may request a budget adjustment for housing expenses if they exceed the average monthly housing cost shown below:

When calculating monthly housing expenses:

• Include rent/mortgage, heat, electricity and water/sewer/garbage.
• Exclude telephone/cell phone, cable or satellite television, garage, storage rental, furnishings and security deposits.
• May include the cost for the number of weeks the student is enrolled with a maximum of 20 weeks for fall semester, 18 weeks for the spring semester and 12 weeks for the summer semester. Actual weeks of class time is 17 weeks for fall and spring semesters, but to account for housing during breaks we add the Christmas break to fall semester and the week of spring break to the spring semester.

Maximum Adjustment

For the academic year and summer semester combined:

• $3,000 for students residing within 100 miles of Fargo-Moorhead.
• $4,000 for students residing more than 100 miles outside of Fargo-Moorhead.

Other Criteria

1. Must meet financial aid enrollment requirements of half-time status (6 credits for undergrad or professional pharmacy students, and 5 credits for graduate or professional students) to qualify for housing costs in the budget.
   • Exception: Students enrolled less than half time in the 4- or 6-week summer session only (8- and 12-week excluded) may request a budget adjustment for the cost of their housing for that month.
2. Only the student's portion of the total housing expenses may be included. Other adults living in the residence are assumed to be paying their portion. Documentation is required in the form of a copy of the student's current lease agreement showing their name, dates of the lease and the monthly rent. If the residence is owned, a copy of the most recent mortgage statement showing the student's name and amount of the payment must be submitted.
3. Students living with their parents are not given a partial housing allowance of $222 per month in their budget.
4. Assistance received from any agency (housing assistance, fuel assistance, etc.) must be reported on the Budget Adjustment Form and will be taken into consideration when making any increase.

Reimbursement for a computer or required iPad (professional pharmacy students only) purchased for educational use will be considered if proper documentation is submitted.

When determining the reimbursement amount:

• Include computer or required iPad, standard and required software, keyboard, mouse, printer, extended warranty (up to 2 years), sales tax and shipping cost.
• Exclude optional software, games, carrying case, and other non-essential accessories.

Maximum Adjustment

The maximum adjustment is based on average cost and required software for specific majors.

• Architecture & Landscape Architecture: $4,592
• Design Workstation Laptop: $2,000
• Accessories (printer, mouse, keyboard, warranty): $500
• Software: max total of $2,000 (in addition to general software, may include SketchUp Studio, Adobe, Rhino 3D)
• Interior Design: $3,000
• Pharmacy: $1,100
  • The pharmacy program endorses a full-size iPad w/ 32 GB+ memory. The department recommends it be purchased through the NDSU Bookstore so it can be charged to the student account. AppleCare+ warranty and an external keyboard should be purchased in addition to Adobe Reader, IAnnotate or other note-taking app, and Kindle or Nook is suggested for electronic books $1,100 NDSU Bookstore currently charges $799.99 for iPad and Best Buy currently charges $1,099.99 for a 12.9” Apple iPad Pro. Most students purchase a keyboard and 2-year warranty plan as well. Keyboard cost ranges from $99 to $119.99 and 2-year warranty is usually $99. Those costs plus 7.5% tax or more depending on the state, along with shipping charges in some case is how the max of $1,100 was determined.
• All Other Majors: $1,500
• VCSU Elementary Education: $1,961/year
  • VCSU students pay a technology fee that includes an iPad, case, software and professional services. Students are no longer required to purchase an iPad on their own. 

Other Criteria

1. Computer or required iPad must be purchased prior to submitting this form for reimbursement and must have been purchased during the academic year in which the reimbursement request is made, or during the summer prior to the start of the academic year.
2. Students are limited to a one-time adjustment for the purchase of a computer or required iPad unless specifically request a subsequent adjustment based on the need for upgraded software or storage, etc.

Independent students who pay health insurance premiums may request a budget adjustment for the cost of a single policy premium if proper documentation is submitted.

Maximum Adjustment

No maximum.

Additional Criteria

1. Adjustments will cover the cost of insurance premiums to cover the student only, even if married and/or with children for up to 20 weeks for the fall semester, 18 weeks for the spring semester, and 12 weeks for the summer, if enrolled.
2. Students who have not yet purchased health insurance may be approved if an estimate of the monthly health insurance single policy is submitted. If approved, proof that insurance was purchased must be submitted within 30 days.

Students may request reimbursement for paid automobile repairs that were necessary because their vehicle was unsafe or not operational, and no other mode of transportation (including public transportation) was available to get them to and from class on campus.

When determining repairs that may qualify for reimbursement:

• Include engine, transmission, brakes, fuel pump, starter, alternator, head gasket, timing belt, computer circuitry, towing, and the cost for patching a blown tire or purchasing a replacement tire if blown tire is not repairable.
• Exclude repairs such as fluids, battery, spark plugs, filters, wiper blades, tire rotation, etc.

Maximum Adjustment

$5,000 for the academic year and summer semester combined provided it is less than the blue book value of the automobile.

Other Criteria

1. The repairs must have been made during the semester that reimbursement is requested and must have been paid by the student.
2. Auto body repair and cosmetic services may be included if the damage rendered the vehicle inoperable.

Students who are enrolled at least half-time and drive more than 50 miles round trip from their home residence to NDSU to attend class may request a budget adjustment for commuting costs. If approved, mileage is based on $0.70 per mile.

Maximum Adjustment

$3,000 for the academic year and summer semester combined. There is no cap for pharmacy students on rotation who must commute to various pharmacies from their home at 5-week intervals.

Additional Criteria

• If commuting costs are approved, the standard cost for transportation will be subtracted from the total amount approved.
• May include the cost for 17 weeks for fall and spring semesters and 12 weeks for summer, if enrolled.

Additional educational expenses not included in the standard budget may be considered if appropriate documentation is submitted. These include:

• Course Fees, Lab Fees, New Student Fee, Parking Permit, Hall Dues
• Domestic travel costs associated with a class that is required for graduation
• Cost of housing, meals away from home and local transportation for required internships
• Exam/Certification/Professional Licensure taken prior to graduation
• Books/required supplies in excess of $425 per semester, which can include musical instrument for music majors, textbook rental, digital textbooks and access codes
• Special costs such as a tutor or accompanist (for music majors)
• Disability-related expenses including special services, personal assistance, transportation, and equipment/supplies that are reasonably incurred and not provided for by NDSU or other agencies
• Other costs as deemed appropriate by FAS Staff Member
• Unpaid current medical bills for a graduate student
• Costs related to moving to Fargo (generally across the country) for the sole purpose of the student attending college at NDSU. Costs incurred by the student in excess of $500 can be considered.

Students may request an adjustment for expenses incurred for dependent care. The dependent may be a child or an adult requiring special care such as a parent or injured spouse. The total cost of care will be divided in half for students who are married or who are living with the dependent’s other parent.

Maximum Adjustment

No maximum.

Other Criteria

1. May include expenses incurred during the student’s class time, study time, field work, internship and commuting time.
2. The weekly cost may not exceed the average reasonable cost of similar dependent care in the community. The reasonable costs in the community are as follows:
   • Newborn to age 1½: $191/week for home daycare or $236/week for daycare center;
   • Age 1½ to 3: $184/week for home daycare or $224/week for daycare center;
   • Age 3-5: $178/week for home daycare or $207/week for daycare center;
   • Age 6-12: Varies/determined based on individual circumstances;
   • Elder and other adults needing special care: Varies/determined based on individual circumstances.
3. Child care assistance received from any agency must be reported and will be taken into consideration when making any adjustment.

An adjustment will be considered for reasonable costs associated with pharmacy rotations, a pharmacy practice experience (PHRM 355/455) a cooperative education program through the NDSU Career and Advising Center, or an internship that is required to graduate. Reasonable costs may include the following:

• Housing: may have dual housing if they are confined to a lease in Fargo, and also have housing costs at each rotation
• Food: based on the daily amount in the standard budget from the 7-day meal plan, which is $19.20 per day
• Insurance: must have malpractice (usually less than $100) and health insurance prior to starting their rotations.
• Commuting Costs: cost of commuting to/from rotation location (if 30+ miles round trip daily)
• Miscellaneous:
  • Flu shot is required for $35
  • Drug testing for $50-75, Multistate background checks for $50 and fingerprint testing for $35
  • Students apply for licensure in preferred state(s) BEFORE graduation-they can provide documentation of the cost. ND is around $200 and MN is $500.
  • RX Prep Program is required for licensure exam course: $500
  • Each student will have at least two board exams- Can provide name of exams and cost. Board exams usually happen AFTER graduation during June or July
    • NAPLEX - National test: $620
    • MPJE - State test: $270 per state
      • Students getting licensed in ND may get ‘special’ permission from the ND Board of Pharmacy to take the MPJE during their P4 year if they wish

Maximum Adjustment

No set maximum. Financial Aid Administrator determines reasonable costs allowed.

Other Criteria

1. Students who choose out-of-area pharmacy rotation are responsible for covering their own lodging and travel costs. The exception is for rotations in Arizona, Alaska, and Washington, D.C. because they cannot be replicated in the local area.
2. Costs associated with elective or recommended internships designed for academic enrichment cannot be considered. Airfare to and from the location of a required internship is excluded unless the student's advisor is able to confirm that the internship provides a unique experience outside of anything offered locally.
3. Commuting costs will only be considered if they exceed the amount that is already included in the standard budget, which is approximately $150 per month. See the Commuting Costs section for more details.

• NDSU has an agreement with Sanford Hospital in which 85% of NDSU tuition ONLY is sent to them and the student must pay the difference between what the hospital charges and what NDSU sends them. This difference is usually close to $1,470 per semester (less in the summer)
• Uniforms are generally required for around $200 per year

The following expenses cannot be included in the student’s financial aid budget:

• Credit card or other consumer debts
• Car payments or car insurance
• Job interview or non-degree expenses
• Legal fees, bail, traffic tickets, parking tickets, or fines
• Pet care, unless for a service animal
• Luxury items, such as premium cable service and high-speed internet
• Prior year expenses
• Flight lessons

Students with financial concerns who do not qualify for a budget adjustment are encouraged to review the two resources below. Specific requirements must be met and both have a maximum award of $500. More information can be found by clicking on the links.

Short-Term Loan – Funds that do have to be repaid and are intended to help students in an emergency situation when they have exhausted all other financial resources.

An approved budget adjustment does not automatically guarantee additional aid. Students who are approved for a budget adjustment will only be eligible for a Private Student Loan.